A virtual boardroom is a paperless platform for meetings that digitalizes boardroom functions. It also provides numerous tools to increase efficiency. The main issues it solves are:
A digital solution is the best method to reach this goal. A board portal specifically designed for board members will allow them to communicate in real-time and also provides a robust system for managing documents.
With an online boardroom, it’s simple to collaborate and review documents from any place with internet access. This is particularly beneficial for those who have limited time or are required to attend meetings on short notice. Additionally the fact that a centralized environment ensures all meeting materials are updated instantly. This helps eliminate the frustration caused by waiting hours or even days to receive a new version of an agenda or an addendum.
A digital boardroom can also aid in the resolution of issues related to recording minutes. Minute takers can make use of templates to ensure that the minutes only contain the most important discussion points. This will help them avoid informal discussions or personal opinions that could have legal implications. The platform allows participants to be given follow-up tasks, making sure that all actions are taken.
A virtual meeting is also more secure than a traditional meeting. While it is possible for documents to be lost in the chaos, or couriers to make a mistake, the data within a digital boardroom is secured, protecting it from unauthorised access and keeping the information private.
