Developing an effective board meeting agenda is critical to a successful discussion. A well-planned agenda will contain all the important items that will be discussed in the meeting as well as an estimated time for each item. This will allow the board to keep to its schedule and not go over.
Your board meeting agenda must contain all documents relevant to the discussion, like board reports and presentations. It is recommended to distribute all these documents at least a week prior to the date of your meeting. This will allow all members to read the materials prior to the meeting and be prepared to discuss topics on the agenda.
It is essential to clearly identify the next steps that follow the discussion of each item by the board. This ensures that there is an understanding of who’s accountable for what and helps to align all members’ responsibilities.
It’s common for a meeting to deviate from the topic or go over the amount of zoom meeting time allotted to each subject. While it’s perfectly acceptable to do so occasionally however, if it’s a regular occurrence the board could be ignoring important topics or wasting too much time on non-critical issues.
Make sure your board agenda is logical and includes spaces for announcements, special events and recognitions. Don’t be afraid of being innovative! You can add some colors or your company’s logo. This will help make the agenda of your board visually appealing and easy to follow for your board members.
